Envoy

Phase 0

Minimum Activities

Before opening the office, we envision some minimum business activities to be maintained by a small number of essential employees. However, during this time, no one should be "working from the office" for extended periods; they go to the office to complete these specific tasks only.

Key Details

External triggers

  • Local governments allow minimum business activities for non-essential businesses

Internal dependencies

Target timeline

Until May 31

Occupancy targets

No more than 5 people in office

Who can be in the office?

Eligible Employees

Essential employees, but only for minimum business work tasks (e.g. collecting mail, maintaining payroll, etc.) Workers whose onsite presence is required as part of their job duties and responsibilities:

  • Workplace team (or, in Kansas City, a “workplace proxy”) who perform essential on-the-ground tasks to prepare or operate the space
  • Workplace Tech team — to maintain network systems and prepare equipment for opening
  • Finance team — to process payroll or other business functions
  • HR — to receive critical correspondence, collect/move employee personal belongings, etc.

Visitors

  • No visitors allowed

Interviews

  • All interviews conducted remotely

Guidelines for entry

Employee screening requirements

  • Employees must submit a Spoke ticket with details of when and why they go in

Social distancing requirements

  • No contact with others

PPE requirements

  • Face covering required while in open spaces

Commute

No public transit allowed

Cleaning plans

San Francisco

Disinfection measures will be taken

Suite 410 and 450 will go through a deep cleaning and be disinfected as thoroughly as possible before opening. This includes sanitizing and disinfecting all areas of the office such as Kitchen & pantry Bathrooms Walls and glass Employee desks Floors Common surface areas

Individual responsibilities (e.g., wipe down areas you’ve touched while being in the office)

All offices must have enough hand sanitizers, soap, and other sanitation products in stock

To be considered additionally: Any cleaning services on top of the regular cleaning schedule Checking on the air quality/filtering systems and the cadence of maintaining/replacement of filters

Kansas City

Edison Spaces has a cleaning crew that will continue coming nightly to vacuum and empty trash. They will be cleaning the entire common area spaces thoroughly just as they normally do. In addition, they will continue cleaning all elevator call buttons, all common area door handles, stairwell handrails and keypads

Envoy has 5 private offices in the space, it is individuals’ responsibility to disinfect and keep it clean

Environmental changes

Common areas

  • Common areas closed

Conference rooms

  • Conference rooms closed

Pets

No pets

Company meetings

All virtual meetings

Food & Beverage

Lunch - San Francisco

  • No food or beverage service
  • No food delivery to office

Lunch - Kansas City

  • No food or beverage service
  • No food delivery to office

Drinks and snacks

Envoy will not be restocking drinks and snacks during Phase 0.

Signage

Required documents

Government-provided resources

Travel

Travel restrictions

  • No travel allowed

Travel implications

If you travel outside the state, you’re at increased risk of bringing COVID-19 back to the office. Employees are allowed to travel for personal reasons, but upon returning they must either:

  1. Self-quarantine for a minimum of 14 days before coming into the office, OR
  2. Receive a negative COVID-19 test at least 48 hours after returning.

Building Protocols

San Francisco

We are following CDC recommendations including enhanced cleaning protocols, with increased frequency and scope, for our building common areas. All building personnel will wear masks. Our building employees are following best practices with respect to wearing personal protective equipment. In addition, we are taking the following steps:

  • Availability of hand sanitizers at building entrances.
  • Evaluating touch less protocols and technology.
  • Optimizing air distribution.
  • Installing NanoSeptic handle coverings and push contact point coverings on common area doors.

Kansas City

Keeping the workplace clean is the key

  • Make sure that your private office and workstations are sanitized. Edison Spaces does not clean inside our suites.
  • Please pay special attention to cleaning break rooms, conference rooms, huddle rooms, and phone rooms – surfaces, handles, etc. once you’re done using them.
  • Antibacterial cleaning products will be available in each break room, conference room, huddle/ phone rooms.

Meeting rooms and common area spaces should not be crammed with members:

  • Huddle rooms - no more than two people.
  • Conference rooms - make sure the distance between the seats is at least three feet apart.
  • Large conference rooms – max 10 people
  • Small conference rooms – max 5 people
  • Break rooms – no more than 10 people gathered in the break room.

You will see these signs throughout the space as a reminder to please sanitize the area after you use it. All supplies will be provided in these areas and we ask that you dispose of your paper towels after everything is wiped down.

 

Both men’s and women’s bathrooms will have a StepNpull - an operated door opener.